Reports to: CEO

Hourly Pay Rate: DOE 

PTO / Benefits: Eligible

FLSA Classification/ Position Status: Non-Exempt / Full-Time / At-Will

Organization Overview

United Way of Waco-McLennan County has focused on strengthening our community and

creating opportunity for every resident through inspired and informed philanthropy and

partnerships to address our greatest challenges. We fight for the health, education, financial

stability, and safety net services of every person in McLennan County.

Our team is seeking an Executive Administrative Assistant who is passionate about improving

the lives of others within our community to provide services integral to the success of our

team. We are looking for a successful multi-tasker who is a strong critical thinker and

communicator. Our ideal candidate must be bilingual in English and Spanish, as you will be

community-facing.

Summary/Objective:

The Executive Administrative Assistant at United Way of Waco McLennan County plays a

crucial role in providing comprehensive support to the executive team. This position involves

managing administrative functions, coordinating meetings and events, and facilitating

communication to ensure the organization runs smoothly and effectively.

Required Education, Licenses, Certifications, and Experience:

1. High School Diploma/ GED

2. College degree in nonprofit management, organizational systems, business,

accounting, or other degree with strong organizational skills & attention to detail.

(Preferred)

3. +3 years relevant experience as office manager, administrative assistant or other

related position

4. Valid Texas Drivers License

5. Valid personal auto liability insurance

Work authorization/security clearance required:

Must be eligible to work in the United States

Knowledge, Skills, and Abilities

1. Demonstrates exceptional organizational abilities to manage tasks and priorities

effectively

2. Possesses strong problem-solving skills to address challenges proactively

3. Proficient in verbal and written communication in both English and Spanish

4. Familiar with the Waco/McLennan County community to enhance stakeholder

engagement

5. Ability to maintain a high level of professionalism in all interactions

6. Ability to learn quickly and implement processes and procedures efficiently

7. Exhibits advanced computer skills, including proficiency in Microsoft Office

8. Ability to deliver outstanding customer service to all

9. Strong attention to detail in all aspects of work

10. Capable of multitasking and managing various responsibilities simultaneously

11. Commits to consistent attendance and punctuality

12. Effectively follows and interprets verbal and written instructions

13. Demonstrates expertise in planning and coordinating events

14. Knowledgeable in upholding and enforcing company policies and procedures

Major Duties and Responsibilities:

1. Provides essential support to the CEO and Management Team to facilitate the

successful implementation and coordination of programs and processes within the

community and among partner organizations.

2. Schedules and coordinates meetings, events, and training sessions for the board,

various committees, and partners.

3. Takes meeting notes and prepare formal minutes for committee and board meetings.

4. Creates and maintains an effective and accurate record-keeping system.

5. Oversees and assists in managing all community communications, including:

newsletters, social media accounts, website updates and maintenance, marketing

materials, press releases and earned media, and mass email campaigns.

6. Manages and provides technical support for the client relationship management (CRM)

database.

7. Maintains essential data, records, and files relevant to the position and the

organization.

8. Supports data collection and analysis processes to inform decision-making.

9. Assists with the general functions and operations of United Way of Waco-McLennan

County.

10. Responds to public inquiries in a professional manner.

11. Collaborates with the CEO to manage their calendar and ensure the organization’s

objectives are met efficiently across all areas.

12. Performs *other duties as assigned and as needed to help drive our vision, fulfill our

mission, and abide by our organization's values.

*Other Duties as Assigned:

Please note this job description is not designed to cover or contain a comprehensive listing of

activities, duties, or responsibilities required of the employee for this job. Duties,

responsibilities, and activities may change at any time with or without notice, and the team

member may be asked to perform other duties as assigned.

Physical and Mental Requirements and Abilities

The role of an Executive Administrative Assistant often requires working effectively in a

moderate to fast-paced environment. This environment typically involves frequent activities,

interactions, and tasks that must be completed within specified timeframes. Additionally,

interruptions and unexpected events may occur, requiring flexibility and adaptability while

maintaining a professional and courteous demeanor.

The physical demands described here represent those that the Executive Administrative

Assistant must meet to perform the essential functions of this job successfully. The employee

frequently sits and/or stands. The employee may occasionally climb, balance, stoop, kneel,

crouch, crawl, lift, and/or move up to 20 pounds. Employees will constantly use their fingers,

hands, wrists, elbows, and upper extremities. Employees may occasionally have to twist, pull,

or stretch. Specific vision abilities required by this job include close vision, distance vision,

color vision, peripheral vision, depth perception, and the ability to adjust the focus with and or

without using prescribed or over-the-counter optical glasses, contact lenses, or other visual

aids. The Executive Administrative Assistant may be exposed to various (fair to extreme)

weather conditions.

We Value Diversity

United Way of Waco-McLennan County values diversity and believes in providing equal

opportunity to whom we hire, train, and promote in all positions without regard to race, color,

national origin, sex, age, or disability. We seek to ensure that decisions regarding

compensation, promotions, benefits, and/or programs align with our value of diversity. We

seek to ensure that decisions regarding compensation, promotions, benefits, and/or programs

align with our value of diversity.

Online Application Link: https://ukpy85nfjzi.typeform.com/to/HGSV0bEW